nc | TransformativeSpirit

Schedule Your First Appointment

If you create an account you can change your appointments anytime.

Please Note: You must be technically savvy to attend sessions with me. This means you need to be able to download the programs I use: VSee Messenger for confidential communication & Zoom for our sessions. I suggest you take the time way ahead of our first meeting to set them up a familiarize yourself with them, if you are not already familiar with them. Below is all the information you will need to set up the programs, receive and complete the initial paperwork.

You must use a desktop, laptop computer or a tablet to join sessions. Tablets may still have some limitations but can work. We cannot do EMDR therapy while you are on a phone. The screen is too small and will not let you have access to information shared in the chat or to see clearly if I do a share screen with information you may need. There are multiple tools you may need at a time and phone apps cannot do this.

Also: You will need to be able to DOWNLOAD pdf files to your computer, fill them out, and save them.

There are 5 steps to be ready for your first appointment if you do not want to take time in your session to complete the set-up process.

Schedule your appointment below in Step 1 if I have not already scheduled it for you if we talked first.
Download and set up Zoom & VSee) prior to our first meeting.
Complete the require paperwork.
Create an account with my payment processor.
Download the PDF that has the link for you to join your sessions on Zoom.

Please read through each section. At the minimum schedule your appointment. Completing the other steps allows you to use your first appointment to just review the paperwork and start your treatment planning process. If the downloads and paperwork are not completed, then we will need to complete all of that during the first session.

If you prefer you can download and save the instructions PDF to your computer. It has all the information on this page. Then you will have all the information at your disposal at any time.

Make sure you finish all 5 Steps. The last step has the download for your Zoom link for your appointment. You will need it to join!!!!

Step 1 - Schedule your first Session.

Once you have scheduled your appointment your will receive a confirmation email. You will also receive a reminder email 72 hours before your appointment. There is a link at the bottom of both of these emails that will allow you to cancel your appointment if needed. To reschedule you the same booking link below to find a new time for that week.

I do require people attend therapy on a weekly basis. Why? Because people who do not attend weekly do not tend to make progress and finish their treatment plan.

Make sure to choose an appointment time that you can attend regularly.

Once I get notice you have scheduled your appointment, I will add recurring appointments to your account so that no one can take your time.

Make sure to add the email address from the confirmation/reminder email, to your safe sender list so the emails can get through to you regularly.

If you don't see the confirmation email come in right away, check your spam or junk box to see if it was diverted.

You will also receive a 72-hour reminder of your upcoming appointment. 48-hour notice to cancel or you will be charged for missing the appointment.

Anytime you receive a reminder or confirmation email there will be a link below the text that says: Cancel Appointment. You can use that link at any time to make changes. You can also leave a voicemail (DO NOT SEND A TEXT) to cancel. Text messages do not have accurate time date stamps for messages when my phone has been off for a period of time.

When you click the button below to schedule your appointment, it will open in a new tab.

Make sure to come back to this tab in your browser to go to the next step. Or return to the link above and download the PDF with all this information to your computer so you have it anytime you wish.

Schedule your First Appointment

Once you have scheduled your first appointment, go to Step 2 below.

Step 2 - Download and set up VSee Messenger.

Here are all the details you need to:

•Join My Network,

•Download the program

Make sure to read through the entire instructions and set up the program before we meet.

VSee is a HIPPA compliant messenger chat that provides secure document sharing for the initial required Intake. And, for any future documents needed. We will also use it for confidential communication between sessions as needed.

If you are requesting an insurance billing form for reimbursement to submit to your insurance, the VSee Messenger Chat will allow me to get those forms to you between sessions if needed.

Make sure to sign out of VSee after each appointment so anything in the chat box remains private on your end.

Downloading VSee

Download the VSee Client to your computer or tablet. All the instructions to join my network are below. There are also links to their site where you can read the instructions of how to set up the program.

Make sure you download the program and join my network before we meet. This will prevent you from using your therapy time for technical help. And allow you to complete the required paperwork prior to meeting.

Download Instructions

Accept my Invitation & Download the VSee App https://my.vsee.com/s/5dc60129374da
Instructions for Logging into VSee Messenger https://help.vsee.com/kb/articles/log-in-vsee-messenger

If you encounter a problem signing into VSee.

As long as you are using my link there is no charge to you for VSee.

If you get a message to pay use this link: https://my.vsee.com/s/5dc60129374da and sign in under Existing User on the right. VSee then knows you are in my network, and you get in for free.

For More Detailed Instructions Click Here

Once you have downloaded VSee, go to Step 3 below.

Step 3 - Complete the required paperwork.

There is paperwork required by the state of Washington that must be completed by the first session. You will save yourself time if you complete these before your first session.

Office Policies – Disclosure Information

Once I receive notice from VSee that you have joined I will upload the link to Signwell, the company I use for signing the required Office Policies. Click the link, enter your email and Signwell will email you a link to start the process.

Or you can use this link and initiate the process yourself.

If you feel clear about the policies sign the document.Once I receive notice from Signwell) that you have read and signed the document, I will sign it and Signwell will send us both a copy.

If you have questions about the policies, write them down so I can answer them when we meet. We will go over your questions and sign the document at the first session.

Intake Form

I will also upload the Intake form for you to download to your computer in the VSee chat.

Download it to your computer and save it. If you don’t save it you will lose your work.
Fill it out, save it and upload back into VSee chat.You may also bring it and upload it into the Zoom chat when we meet.

Or you can use this link to download the Intake Form. Fill it out, Save it and upload into the VSee chat.

We will go over this form together at our first session and start your treatment Planning.

Download the PDF with Zoom instructions and Link for meeting in Step 4 below.

Step 4: Register for an account with my payment processor in advance if you prefer not to use your session time to set it up.

Payment

I use a payment processor called Helcim. I run payments at the beginning of every session. If you would like to save time, you can register for an account and enter your payment details before we meet. Instead of taking time during session to get it set up. If you register for an account, you will be able to go in and make changes as needed, ie: update a credit card, add a bank account, update your billing address if you move. The system will send you a reminder notice when your credit card expiration date is coming up so you can update it.

It is not required to create and account. If you prefer, I can send you a link via text or email when we meet, where you can enter your payment information. Once it is entered in the system, I will be able to do the payment.

The fee is $190.00 for a 60-minute session. You will be charged at the beginning of each session. Below are the instructions to set up your preferred payment in advance, or we will set it up during your first session.

You will have the option to pay by credit/debit card (HSA cards can be used) or ACH bank transfer. If you use a credit card there is a credit card transaction fee applied to the balance. The fee averages 3% depending on the kind of card you use. Typically, American Express cards are around 3.5%.

If you pay via ACH there is no transaction fee for you.

To register for an account before we meet click on the link, https://transformative-spirit-llc.helcim.app/login.
Scroll to the bottom of the page and click on Create Account, fill out the fields and click Register.
On the bottom left next to your email address click the arrow pointing downward and then choose payments.This is where you can add your payment method.
Make sure you sign out when you are done.

Once you have scheduled your appointment go to Step 5

below to download instructions & link for Zoom .

Step 5 - Download the Zoom Information and Set up Zoom.

We will be using Zoom for our appointments.

I strongly suggest you download the Zoom application to your desktop or laptop. This will allow you to have full functioning of Zoom. Especially the chat options. I use the chat function in Zoom often to share resources and documents. If you do not use their app you may not be able to receive them.

You do not have to pay for Zoom. All you need is to set up a FREE account. As long as you use my link to get in there is no charge to you.

Use the link below to download detailed instructions for setting up Zoom, and for your link to join your session. About halfway down this document it will say Link for Your Appointment. That is where you will find the Link, Meeting ID and Pass code.

We will use the same link for each session. I recommend that you put the Zoom link, Meeting ID & Pass code to join the therapy sessions in your calendar where your appointment is scheduled. Then it will always be available.

Zoom Instructions & Link